Board of Advisors and Officers

Officers

At the alumni meeting held each year during RCB weekend we instate the new officers elected via online ballot. This year we had over 60 alumni cast their votes online. We would like to announce new 2009-2010 Rho TKE Alumni Association officers which are listed below. Thanks to everyone that stepped up and took a leadership role this year.

Send all communications intended for officers to officers@rhotkealumni.org.

Board of Advisors

The Board of Advisors is selected and organized according to the International Constitution and Bylaws, which is also known as The Black Book. In addition, your BOA should operate under a set of bylaws.

The primary role of the Board of Advisors, Chapter Advisor, and Faculty Advisor, is to advise the chapter. It is best to take a pro-active stance in working with the chapter, which can be accomplished by meeting regularly, requesting minutes from chapter meetings, receiving reports from chapter officers, and then acting to encourage continued improvement. One of the best measures of improvement is the chapter evaluation. This evaluation is normally conducted annually by an official representative of the Fraternity, whose visitation reports can be found in the TKE Maintenance Module.

The RCAA President, Vice President, Treasurer and Secretary, along with the Rho Chapter Prytanis, Chrysopolis, and Chapter Advisor make up the Rho Chapter Board of Advisors.

Additional details on the Board of Advisors can be found at TKE Nationals website.

Roles and Responsibilities

President

• CEO of organization, manager of all offices and chairs
• Manage to RCAA’s vision and long-term plans
• Sets goals and objectives to achieve vision and keep RCAA on track
• Public face to RCAA at all events and publications
• Correct issues regarding RCAA operations, officers, or board
• Celebrate and communicate accomplishments of RCAA
• Primary contact for nationals and Rho active chapter
• Run bi-weekly officer meetings and semi-annual alumni meetings
• Server on Board of Advisors during bi-weekly officer meetings

Vice President

• Oversee all committees
• Oversee the House Organization and fundraising efforts
• Co-chair for the fundraising committee
• Attend bi-weekly officer calls
• Server on Board of Advisors during bi-weekly officer meetings

Secretary

• Website Manager and content editor
• Manager of online photo album
• Quarterly newsletter publisher
• Publish articles for National Teke Magazine to promote Rho
• Editor for all outgoing communication from RCAA
• RCAA Public Relations
• Update RCAA email distribution list, adding new members and database updates
• Maintains records of Rho TKE history
• Chair for the communications committee
• Oversees the Membership of the alumni association
• Attend bi-weekly officer calls
• Server on Board of Advisors during bi-weekly officer meetings

Treasurer

• Handles the financial accounts of the alumni association
• Communicates progress toward financial goals to alumni and officers
• Track dues, gifts, and donations. Thank and recognize donors, communicate donations and totals to RCAA
• Interface with PayPal, deposit alumni checks and ensure funds are transferred to proper RCAA account
• Member of the Fundraising committee
• Attend bi-weekly officer calls
• Server on Board of Advisors during bi-weekly officer meetings

Fundraising Chairman

• Raises money for scholarship, housing, and alumni association
• Primary contact for external fundraising efforts
• Chair for the fundraising committee
• Member of housing committee
• Attend bi-weekly officer calls

Membership Chairman

• Maintain the records of our alumni association
• In charge of recruiting of new alumni members
• Manage and maintain Rho Chapter family tree
• Promote events and activities to increase membership and accuracy of records
• Maintain the scroll with personal information within the lists
• Manage RCAA job bank on-line
• Targets alumni using generational points-of-contact
• Chairs the membership committee
• Attend bi-weekly officer calls

Scholarship Chairman

• Manages alumni fundraising for scholarships
• Interfaces with Nationals regarding scholarships
• Manages RCAA memorial scholarship funds
• Handles the ritual event for new members and special events
• Member of the fundraising committee
• Attend bi-weekly officer calls

Events Chairman

• Organize Homecoming weekend events in coordination with active chapter
• Organize Summer weekend event
• Organize RCB weekend event in coordination with active chapter
• Oversee regional events chairmen committee
• Promote events for largest possible turn-out
• Poll members to get accurate head count
• Chairs the events committee
• Attend bi-weekly officer calls

Housing Chairman

• Ensures proper governance of house rules and contracts
• Ensures actives keep house payments up-to-date
• Manages house checklist to ensure safe and clean house
• Manages fundraising for new house
• Main contact for draft house architectural plans
• Member of the fundraising committee
• Attend bi-weekly officer calls

RCAA Board Members

• Attend quarterly board calls
• Vote on decisions regarding governance and guidance of RCAA and Rho Chapter
• Actively participate on committees